Managing Categories
Categories tag keywords for easier filtering and analysis. Managing them well keeps the Keywords tab organised and makes chart filtering faster across the platform.
Quick start
1. Select a specific website from the header dropdown — category management is not available on All websites.
2. Click Manage categories below the website selector.
3. Add a category using the input at the bottom of the panel.
4. Return to the Keywords tab and assign the category to relevant keywords using the inline popover.
5. Use the category filter above the Keywords table to verify the grouping looks correct.
Understanding the display
Categories appear in two places: the Manage categories panel and the inline keyword popover. Both are scoped to the website currently selected in the header.
Manage categories panel
The panel lists every category belonging to the active website. Each row shows the category name alongside rename and delete controls. The add input sits at the bottom of the list.
The panel is read-only when All websites is selected. A specific website must be active before categories can be created, renamed, or deleted.
Inline keyword popover
In the Keywords table, each keyword row shows its assigned categories as chips. Clicking the + button or the Assign category prompt opens a popover scoped to that keyword's website.
The popover shows existing unassigned categories at the top and a create-new input at the bottom. Multiple categories can be assigned to a single keyword.
Stats bar
The stats bar above the Keywords table shows a live count of categories in the current view. An amber warning badge appears when any keywords have no categories assigned — a useful prompt to complete tagging.
What should I do next?
| What you see | What it means | Action |
| Manage categories input is greyed out | All websites is selected | Select a specific website in the header |
| Uncategorised badge in the stats bar | Some keywords have no tags | Assign categories via the inline popover |
| Category popover shows no existing options | No categories created for this website yet | Create one using the input at the bottom of the popover |
| Category filter shows no options | No categories exist for the active website | Add categories in Manage categories |
| Category name conflict on save | A category with that name already exists | Use the existing category or choose a different name |
Creating categories
Categories belong to a specific website. Creating a category on one website does not make it available on any other.
From the Manage categories panel
6. Select the target website in the header.
7. Click Manage categories below the website selector.
8. Type the category name in the input at the bottom of the panel. Names are limited to 50 characters.
9. Press Enter or click Add. The category appears in the list immediately.
From the inline keyword popover
10. In the Keywords table, click + or Assign category on the relevant keyword row.
11. Type a new name in the create-new input at the bottom of the popover.
12. Click Add. The category is created and assigned to that keyword in one step.
Category names are case-insensitive for duplicate checking. Adding a category with a name that already exists for that website returns the existing category rather than creating a new one.
Assigning categories to keywords
A keyword can hold any number of categories. Assignment happens inline without leaving the Keywords table.
How to assign
13. Find the keyword in the Keywords table.
14. Click Assign category if no categories are assigned, or + if categories already exist on that keyword.
15. Select a category from the existing list in the popover, or create a new one using the input at the bottom.
16. The chip appears on the keyword row immediately. Repeat for additional categories.
How to remove an assignment
17. Find the keyword in the Keywords table.
18. Click the × on the category chip to remove that assignment.
Removing a category from a keyword does not delete the category itself. It remains available for other keywords.
Renaming categories
Renaming a category updates it everywhere it is assigned. All keywords tagged with the old name reflect the new name immediately.
19. Open Manage categories with the target website selected.
20. Click the pencil icon on the category row.
21. Edit the name in the inline input that appears.
22. Click Save or press Enter to confirm. Click Cancel to discard.
The rename is rejected if another category with the same name already exists for that website. Choose a different name or delete the conflicting entry first.
Deleting categories
Deleting a category removes it from every keyword it is assigned to. The keywords themselves are unaffected and remain tracked.
23. Open Manage categories with the target website selected.
24. Click the delete icon on the category row.
25. Confirm the deletion when prompted.
Deletion is permanent. Any keyword that relied solely on this category for filtering becomes uncategorised, which triggers the warning badge in the stats bar.
Troubleshooting
The Manage categories input is disabled
Category management requires a specific website to be selected. Open the header dropdown, choose a website, then return to Manage categories.
The category popover shows no existing categories
Categories are scoped to each website. If the popover is empty, no categories exist yet for that keyword's website. Use the create-new input at the bottom of the popover to add one.
A category created in the popover is not appearing in Manage categories
Confirm that the same website is active in the header as the keyword's website. Categories created via the popover are scoped to the keyword's website, which may differ from the currently selected header website.
Renaming a category returns a conflict error
Another category with that name already exists for this website. Check the Manage categories list for a matching name — the comparison is case-insensitive, so "Blog" and "blog" are treated as the same.
After deleting a category, keywords appear uncategorised
This is expected. Keywords that were only tagged with the deleted category now have no categories assigned. Use the Assign category popover to re-tag them, or create a replacement category first.
FAQ
Can a category be used across multiple websites?
No. Each category belongs to one website. The same name can exist on different websites as independent entries, but they do not share assignments or affect each other.
Is there a limit to how many categories a keyword can have?
There is no enforced maximum. Assign as many categories as needed for filtering purposes.
Is there a limit to how many categories a website can have?
There is no enforced maximum. Practical filtering works best with a small, consistent set — typically fewer than 20 categories per website.
Do categories affect ranking checks?
No. Categories are organisational only. They do not influence which keywords are checked or how frequently. They do filter the scope of AI Analysis when a category filter is applied in chart views.
What happens to categories when a website is deleted?
All categories belonging to that website are permanently deleted along with it.
Getting help
• If the category input or rename controls appear disabled, check that a specific website is active in the header — not All websites.
• If a category is missing from the popover, confirm the header website matches the keyword's website.
• Contact support if categories appear to persist after deletion or fail to save consistently.